Will you be setting up your booth on Friday, January 1, 2021 (Preferred)? ☐ Yes ☐ No If “No”, your vehicle must be removed from the sales area by 8:30 am Saturday morning.

Please initial your understanding of this request: _______________

Check the type of vehicle you will be bringing: ☐ Van ☐ Truck ☐ Flatbed ☐ Trailer

Specify approximate height and size of vehicle(s). This information is necessary to route traffic into the Gardens and onto the event lawn. _________________________________

Do you require electricity (limited availability)? ☐ No (thank you) ☐ Yes   (No generators please)

Would you like to contribute 1 (one) piece for our non-profit raffle: ☐ Yes   ☐ No

ARTIST APPLICATION DEADLINE NOVEMBER 30, 2020.

Contact persons: Mark Barnes or Laura Mehr • 772.337.1959

Please return Artist Display Request Form to:

Art Show C/O Friends of the PLS Botanical Gardens

2410 SE Westmoreland Blvd.

Port St Lucie, FL 34952

*OR*

On-Line Application:

www.PSLBG.org/artapp

Make checks payable to: Friends of PSLBG Email Required Documents to art@pslbg.org

NOTE: The Art Show Committee has developed a layout and plan that allows for social distancing and safety. The layout is somewhat different than last year because of the covid situation, but is customer and artist friendly. So we look forward to seeing you there, as the show will go on!

If mailing, please return pages 2 & 3 of the Artist Display Request Form. 

Applications for ART in The Gardens are preferred to be submitted online to: PSLBG.org/artapp

For those artists or vendors who were NOT with us last year (2020), the following items will need to be submitted in order to be considered for our show:

PHOTOS OF WORK: minimum of 3 photos (Maximum of 6) of your work. Please make sure these are high quality images, as you will be judged on what can be seen. Email to art@pslbg.org.

DISPLAY PHOTO: 1 photo of your display. We must see your entire display.

SHOW FEES: Show fees are: 10’ x 10’ – $175.00, 10” x 15’ – $225.00, 10’ x 20’ – $275.00.

Please note that show fees are paid with your application. If you are not approved for any reason, they will be fully refunded. ARTIST STATEMENTS: We want to know about you and your work. Please include an artist statement/bio with your photographs submitted to art@pslbg.org

IMPORTANT THINGS TO KNOW:

DEADLINES: ARTIST APPLICATION NOVEMBER 30, 2020

CONFIRMATIONS: If you are accepted, additional show information such as lodging, parking, set-up times, directions, etc. will be included in your confirmation. This will be emailed to you upon receipt of your booth fee. Please review this information carefully as it includes important event details.

CANCELLATIONS: Any cancellation made for any reason less than 45 days prior to an ART show is Non-Refundable. Cancellations will be due in writing (email preferred) in our office AT LEAST 45 days prior to the show date. We understand that problems arise and everyone cancels for reasons beyond their control; however, please understand there are NO EXCEPTIONS to this rule. In the event the Art Show is Cancelled for any reason – all both fees are fully refundable. NOTE: The Art Show Committee has developed a layout and plan that allows for social distancing and safety. The layout is somewhat different than last year because of the covid situation, but is customer and artist friendly. So we look forward to seeing you there, as the show will go on!

E-MAIL: Please note that invitations, waitlist notifications, confirmations, important updates, and announcements will be sent to you via email. Be sure to check your email account regularly.

PAYMENTS: Payment will be accepted by Check or on-line through our payment processing system. Please note the name of the festival and your full name on the check to avoid confusion. Make all checks payable to Friends of the PSLBG.

PROCESSING TIME: Please allow at least 1-2 weeks to process your application from the date it is received. Please always try to apply as early as possible to make for a smooth process and to avoid late fees.

AWARDS: Ribbons & Cash Awards will be given for 1st Place ($250), 2nd Place ($150) and Honorable Mention ($100) in each category (2D, 3D, Jewelry & Fine Crafts), as well as one Best of Show ($500).

WAITING LIST: We have 80 available spaces. Once shows are closed or available space reserved, applications are still accepted for the waitlist. We will contact you as early as possible if any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. If you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.

PARTY WITH THE ARTISTS: 2021 brings a Saturday evening “Party With The Artists” Silent Art Auction and Reception. An opportunity for the public, guests and dignitaries to meet and talk with the artists, while enjoying a selection of hors d’oeuvres and light entrées, adult beverages and good music. Each approved Artist is provided with 1 ticket. Up to 2 additional tickets can be purchased by the Artist for $25 each. Tickets are on sale to the public for $50 each / $75 per couple.

CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS UNLESS notification is made at least 45 DAYS prior to the ART show. Cancellations must be made in writing (email preferred) and received in our office no later than December 1, 2020. In the event the Art Show is Cancelled for any reason – all both fees are fully refundable.

WEATHER: THIS IS AN OUTDOOR ART SHOW and will go on rain or shine. No credits or refunds will be issued if forces of nature beyond our control affect show. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc. Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all. If it looks like it is going to rain, we will not call a show prior to the event. It will be at the show coordinator’s discretion on site at the time.

CAREFULLY READ the rules and regulations before submitting: We make every attempt to review all information contained within the pages herein and at the time of posting all information is believed to be accurate and complete. We are not responsible for any typographical errors. If we find one to have been made, we will immediately fix as needed. Management has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary (i.e., show venue, parking locations, additional city licenses, fees, policies, etc.). Any changes will be disclosed to parties involved as soon as they become available to us. We will make every reasonable attempt via e-mail or phone, as we feel best for confirmed parties. Thank you for adhering to all of our policies. They are in place to ensure a smooth process for all. If you have any further questions, please contact our offices.

EXHIBITOR RULES AND REGULATIONS:

The Volunteers at the Friends of the Port St. Lucie Botanical Gardens (FPSLBG) would like to thank you for your participation in our shows. In order for you to help us make our shows the best they can be, we have established standard accepted rules and regulations. To participate in our events, you MUST observe the following:

All work must be original, handcrafted, created and exhibited by the approved artists themselves. Kits, imports, and mass produced items are not allowed.

All categories shall be reviewed, juried and screened prior to your acceptance. Any media NOT approved during the application process that appears in your booth at the event will be asked to be removed. Categories include: 2d, 3d, jewelry & fine crafts.

Displays must be professional and aesthetically pleasing.

Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event, you may be expelled or rejected from future shows.

For the Art Show, the application fee must be paid at time of application submission. It is VERY important that you include your full name and phone number on your checks to avoid miscommunication.

The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space without prior approval. Maximum of 2 Artists Sharing a booth with prior approval.

TAXES – Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue St. Lucie County Sales Tax is 7%.

BANK FEES – A $35 bank fee will be charged on all returned checks.

TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Dollies are suggested for set-up and breakdown for most shows! No vehicle will be permitted on the event lawn 30 Minutes prior to event opening and 30 minutes after event closing. Any vehicle not complying with these rules with be towed.

The exhibitor’s space shall be occupied by 8:45 a.m. the morning of the show or you will be considered a “no -show” and your space will be given away with no possible refund or credit.

Set-up and breakdown times will be strictly enforced. Please see show confirmation for details.

Your space number and event map will be provided the Monday prior to the show (Earlier if we have the final layout completed).

Management reserves the right to make final interpretations of all rules and regulations.

GENERAL RELEASE

The undersigned does hereby discharge, release and hold harmless, FPSLBG (all cities, property owners, and associations) and all co-sponsors from any and all manner of action, suits, damages, or claims whatsoever arising from any loss or damages or claims, to the person or property of the undersigned while in possession or under the supervision of the sponsors during the Art Show, and hereby consents to enforcement of all rules of this event. Furthermore, the undersigned artist hereby certifies that all display work is handcrafted and created by the show participant. Participant understands that any mass-produced item on display can cause expulsion from the show or future shows. There are no rain dates. MANAGEMENT RESERVES THE RIGHT TO DISQUALIFY ANY EXHIBITOR CAUSING ANY PROBLEMS TO FELLOW EXHIBITORS OR MANAGEMENT. Failure to comply with the rules and regulations set forth on the reverse side of this General Release may result in expulsion from any and/or all events. Management reserves the right to make final interpretation of all rules.

The applicant understands that if this application is not accepted, all fees and photos will be returned by FPSLBG has your permission to reproduce artwork, through the photographs you have submitted, for the purpose of advertising and marketing the Festival. FPSLBG also has your permission to publish photographs or videos taken of your booth, work and photos of you during the Art Show for purposes related to promotion of the Festival, past or future.